LibraryDirector

Library Director – Position Description

The Director is responsible for all aspects of the library operations and functions.

• Advocating for the library at all times.
• Meeting requirements of the Library Board.
• Meeting requirements of the community.
• Meeting requirements of the staff.
• Meeting requirements of local and state government.

Duties:

Board Relations:

• Organize and plan agendas for the board meeting, consulting with the President, Secretary and Treasurer.
• Distribute agendas and all needed support materials and notify Board members of all meetings.
• Attend all Board or committee meetings.
• Prepare regular weekly or bi-weekly reports apprising the Board of significant activities, events, problems and concerns.

Planning:

• Continually evaluate the effectiveness of library services in relation to the needs of the community.
• Evaluate future needs for library services and resources to meet those needs.
• Evaluate and administer library programs for adults, youth and children’s services at the library.
• Help the Board prepare long-term plans for the library.

Finance:

• Help the Board to prepare an annual budget for consideration and adoption.
• Supervise, with assistance of the Board, expenditures of the library funds.
• Help prepare bills for approval by the Board for and in between monthly Board meetings.
• Help prepare monthly and yearly financial reports.
• With assistance from the Board, attend Township and Borough meetings once a quarter to keep the Townships and Borough apprised as to the functions of the library.
• Prepare an annual review of all library insurance policies.

Personnel:

• Classification of staff positions and periodic revision of job descriptions.
• Scheduling, organizing and supervising work operations.
• Responsible for employee hiring, firing and promotions.
• Establishment of work rules and regulations.
• Training and professional development of employees
• Conduct monthly staff meetings to continue developing teamwork and planning for library programs and functions
• Foster a positive work environment
• Complete yearly job evaluations for all staff members

Public and Patron Relations:

• Advocate for and promote the library.
• Work with staff, board volunteers, Friends and library patrons as well as educational and literacy organizations.
• Attend all library functions whenever possible by careful planning of library and personal calendar.
• Work to establish and maintain effective working relationships with schools, agencies, civic and community groups, the public and news media.
• Work to establish effective communication through news releases, email, or print newsletters, our website and Facebook.
• Represent the library and speak before community, civic and other groups regarding the objectives and activities of the library.
• Participate as a member of civic and service organizations.
• Monitor public perception of the library and its services.
• Effectively address patron complaints and public criticism of the library.

Collections:

• Supervise selection, acquisition and processing of library materials.
• Supervise classification and weeding.
• Supervise the recovery of fines and overdue materials.

Physical Facilities:

• Supervise housekeeping, maintenance and repair of building and grounds
• Supervise all recycling
• Monitor the use and maintenance of all equipment

Professional Development:

• Keep current in library trends.
• Participate in and maintain membership in state and national library organizations.
• Network with regional libraries.

Fundraising:

• Help plan and participate in all fundraising drives.
• Work with the Board and Friends to create and implement fundraising strategies.
• Help with solicitations to community leaders and business for private and corporate donations.
• Work with Board members to lead and participate in grant writing.